March 9, 2021
Washington, DC Full Time
Title: Events Manager
OT Status: Exempt
Supervisor: Director of Development
Budget Status: Core
The Events Manager serves as an informed and friendly ambassador for President Lincoln’s Cottage, responsible for its award-winning events program. The Events Manager manages the planning, marketing, inquiries, site visits, contracts, finances, event oversight, and all other details associated with internal development events and external corporate and private events, including weddings. The Events Manager reports directly to the Director of Development (DoD) and supervises a part-time, hourly Events Associate and/or event staff. Work is commonly outside of normal business hours, requires seasonal shifts in schedules, and will include work on frequent weekends and occasional holidays.
- Oversee all aspects of internal and external events including staff scheduling, events calendar, event logistics, and customer relationships.
- Cultivate and manage vendor relationships, including conducting site visits, and ensure vendor compliance with all site use policies.
- Manage client relationships with a focus on professionalism and exceptional customer service.
- Oversee inquiry, site visits, contract negotiations, payment processing and acknowledgments, event logistics, and day-of coordination.
- Develop and implement sales strategy, marketing plans, and materials for site rental program.
- Maintain and update site rental documents including contracts, preferred vendor lists, and policies and procedures for site use.
- Develop and coordinate internal fundraising events with the development team such as our annual Bourbon and Bluegrass fundraiser and member events.
- Actively monitors vendors and guests during events. Protects the National Monument and adjacent historic landscape and structures by ensuring strict adherence to site policies and procedures.
- Assists in monitoring security (buildings, grounds) and ensuring visitor safety, responding calmly and professionally to emergencies and promptly notifying supervisor and/or other appropriate staff of incidents or unsafe conditions.
- Works collaboratively with the Visitor Services Manager and Senior Preservationist, to ensuring ongoing and scheduled preservation and programs and scheduled events are coordinated to minimize disruptions and maximize results.
- Actively participates in the site’s budgeting and budget reporting processes.
- Accurately convey the site’s history and sense of place for visitors, so they may better understand and appreciate the site within historical and contemporary contexts.
- Convey the mission of President Lincoln’s Cottage, including knowledgeably sharing information on upcoming programs and initiatives.
- Other duties as assigned.
- At least 3 years’ experience in wedding coordination, special events, or other aspects of the hospitality field preferred, including customer service experience and experience dealing with clients, vendors and guests in sophisticated and complex social settings.
- Previous experience in a historic, museum, or other cultural setting a plus.
- Effective and engaging interpersonal skills. Excellent verbal and written communication skills (bilingual fluency a plus).
- Basic problem-solving skills, including issue identification and prioritization.
- Excellent attention to detail.
- Ability to collaborate and achieve positive results with general supervision.
- Demonstrated ability to engage effectively with a variety of internal and external stakeholders, including culturally diverse audiences, patrons and guests.
- Entrepreneurial spirit and skill set a plus.
- Ability to work weekends, holidays and evenings.
- Minimum physical requirements include but are not limited to: Ability to stand or be active for periods up to 10 hours; walk over uneven terrain; climb stairs; lift up to 50lbs.
- BA or equivalent work experience required; studies in hospitality- or site-related fields a plus.
The salary range for this position is $45,000 – $52,000, and is negotiable within that range based on relevant experience.
Please attach cover letter, resume, and three professional references.
Job Type: Full-time
Pay: $45,000.00 – $52,000.00 per year
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
- 8 hour shift
- Day shift
- Monday to Friday
- One location
- Waiting period may apply
- Temporarily due to COVID-19
- Remote interview process
- Personal protective equipment provided or required
- Plastic shield at work stations
- Temperature screenings
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place