MARKETING & COMMUNICATIONS COORDINATOR
With guidance from senior staff, the Marketing & Communications Coordinator (MCC) is responsible for executing all marketing and press initiatives for President Lincoln’s Cottage advancement. The MCC reports directly to the Director of Development (DoD). This position is responsible for promoting President Lincoln’s Cottage programs, events, and products and helping to ensure the brand is presented consistently and effectively across platforms. Work may be outside of normal business hours, require seasonal shifts in schedule, and may include work on occasional weekend days and holidays.
- Coordinate all public relations, marketing, and communications activities including maintaining the Constant Contact database, promoting programs, events, and opportunities, placing advertising, and maintaining active membership in local marketing organizations on behalf of the organization.
- Develop and establish a cohesive marketing and communications plan encompassing both development and programmatic priorities.
- With guidance from senior staff, serve as point-of-contact for press including writing releases, coordinating press events, pitching stories, and responding to press inquiries, requests for interviews, and filming.
- Coordinate efforts to cultivate and manage relationships with key media partners.
- Maintain and update engagement platforms including the website and official social media accounts.
- With review by senior staff, design and distribute all mass email communications including the e-newsletter and promotions.
- Create and coordinate design work, including annual reports and other development and programmatic pieces, to ensure a consistent brand.
- Develop and execute plans to further audience engagement and diversification.
- Support development and programmatic events by participating in event planning, carrying out marketing/communications plans, and providing day-of event support.
- Coordinate with development team on messaging and strategies for fundraising campaigns through multiple channels (direct mail, social, email).
- Support colleagues by providing back-up assistance, as determined by DoD.
- Other duties as assigned.
- At least 3 years of professional level experience, with a background in nonprofit communications or public relations preferred. Experience and/or interest in a museum, preservation, arts & cultural, or other non-profit settings a plus.
- Experience coordinating relating projects, such as communications plans.
- Basic analytical and problem-solving skills, including issue identification and prioritization.
- Basic project coordination skills including ability to prioritize, multi-task efficiently, and respond to a high volume of ongoing requests in a timely fashion.
- Strong organizational skills required.
- Ability to both achieve results with general supervision and collaborate to achieve results.
- Ability to continually develop skills related to use of rapidly changing technology and communications best practices.
- Strong verbal and written communication skills.
- Entrepreneurial spirit and skill set essential.
- Ability to adapt and be flexible in a dynamic work environment.
- Demonstrated success in helping to market to and engage culturally diverse audiences and partners.
- Knowledge of Microsoft Word and Excel required. Knowledge of software and resources such as Adobe Creative Suite, WordPress, Google Adwords, Constant Contact, and Facebook analytics, a plus.
- Fluency in more than one language a plus.
- Bachelor’s degree (or equivalent years of experience) required, preferable in a related field.
Please send cover letter, resume, and three professional references to email@example.com with the subject line “Marketing & Communications Coordinator – President Lincoln’s Cottage.”
The Events Manager serves as an informed and friendly ambassador for President Lincoln’s Cottage, responsible for its award-winning events program. The Events Manager manages the planning, marketing, inquiries, site visits, contracts, finances, event oversight, and all other details associated with internal development events and external corporate and private events, including weddings. The Events Manager reports directly to the Director of Development (DoD) and supervises a part-time, hourly Events Associate. Work is commonly outside of normal business hours, requires seasonal shifts in schedules, and will include work on occasional weekends and holidays.
- Oversee all aspects of internal and external events including staff scheduling, events calendar, and event logistics.
- Cultivate and manage vendor relationships, including conducting site visits, and ensure vendor compliance with all site use policies.
- Manage client relationships with a focus on professionalism and exceptional customer service.
- Oversee inquiry, site visits, contract negotiations, payment processing and acknowledgments, event logistics, and day-of coordination.
- Develop and implement sales strategy, marketing plans, and materials for site rental program.
- Maintain and update site rental documents including contracts, preferred vendor lists, and policies and procedures for site use.
- Develop and coordinate internal fundraising events with the development and programmatic teams.
- Actively monitors vendors and guests during events. Protects the National Monument and adjacent historic landscape and structures by ensuring strict adherence to site policies and procedures.
- Assists in monitoring security (buildings, grounds) and ensuring visitor safety, responding calmly and professionally to emergencies and promptly notifying supervisor and/or other appropriate staff of incidents or unsafe conditions.
- Works collaboratively with the Visitor Services Manager and Senior Preservationist, to ensuring ongoing and scheduled preservation and programs and scheduled events are coordinated to minimize disruptions and maximize results.
- Actively participates in the site’s budgeting and budget reporting processes.
- Accurately convey the site’s history and sense of place for visitors, so they may better understand and appreciate the site within historical and contemporary
- Convey the mission of President Lincoln’s Cottage, including knowledgeably sharing information on upcoming programs and initiatives.
- Other duties as assigned.
- At least 3 years’ experience in wedding coordination, special events, or other aspects of the hospitality field preferred, including customer service experience and experience dealing with clients, vendors and guests in sophisticated and complex social settings.
- Previous experience in a historic, museum, or other cultural setting a plus.
- Effective and engaging interpersonal skills. Excellent verbal and written communication skills (bilingual fluency a plus).
- Basic problem-solving skills, including issue identification and prioritization.
- Excellent attention to detail.
- Ability to collaborate and achieve positive results with general supervision.
- Demonstrated ability to engage effectively with a variety of internal and external stakeholders, including culturally diverse audiences, patrons and guests.
- Entrepreneurial spirit and skill set a plus.
- Ability to work weekends, holidays and evenings.
- Minimum physical requirements include but are not limited to: Ability to stand or be active for periods up to 10 hours; walk over uneven terrain; climb stairs; lift up to 50lbs.
- BA or equivalent work experience required; studies in hospitality- or site-related fields a plus.
Please send cover letter, resume, and three professional references to firstname.lastname@example.org with the subject line “Events Manager – President Lincoln’s Cottage.”
President Lincoln’s Cottage is a proud recipient of the Washingtonian’s 50 Great Places to Work (2017)